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Zetadocs PDF 2 delivers PDF business document production to all network users
New network-capable PDF software combines the strengths of PDF with the immediacy of email to save time and cut costs
London, UK: Equisys has launched version 2.0 of its critically acclaimed network-capable PDF software, Zetadocs PDF. Zetadocs transforms any business document into a single PDF file and emails it instantly to one or more recipients. It saves businesses time and money by creating and delivering professional-looking electronic documents. The new version of Zetadocs PDF builds on the strengths of the software as a network capable PDF solution. The new features include:
- A central archiving feature which gives all users fast access to previously sent documents
- Faxing and printing delivery options to allow easy integration with existing fax servers and network printers
- Integration with ACT! 2006 contact manager, which radically improves communications with ACT! contacts
PDF files are common in email inboxes and on company networks because they are used to produce product brochures, proposals, invoices and newsletters. However, only a fraction of people have access to a PDF creation tool such as Adobe® Acrobat®.
Because Zetadocs PDF is network-capable, it integrates with email systems, offering PDF creation to anyone on the network. It also addresses common problems associated with sending business documents by email in their native format. These include incompatible file formats that cannot be read by recipients, document security issues such as viruses and editable document formats and lack of message clarity and consistency when sending multiple attachments
Business documents created and sent using Zetadocs PDF can be made secure to prevent them from being edited, printed or opened without a password. In addition, its template-driven PDF production can automatically overlay business documents onto company stationery, or merge the appropriate attachments before delivering the document as a PDF by email.
"Zetadocs fills a gap in the market for network-capable PDF software" said Chris Oswald, CEO of Equisys. "The new version of Zetadocs provides benefits to the business as a whole, as well as to individual users, because it is has been developed to align with organizational goals.
"For businesses, this means PDF creation from desktop applications for every network user, as well as integration with line of business applications such as email systems, accounts packages and CRM systems".
"A recent survey by HP/Forrester, reported that 1-3% of business revenues are spent on company printing costs annually", continued Chris Oswald. "By using Zetadocs PDF to create and deliver PDF documents by email, document production costs can be virtually eliminated".
Zetadocs PDF can be deployed on all desktops from a central location, making deployment straightforward. Its "what you see is what you get" PDF creation user interface means that users have access to a rich and powerful feature set that requires a minimum level of training and support.
Zetadocs version 2 new feature summary
- Document archiving
A copy of all sent documents can be stored automatically in a central document archive - Document retrieval and resubmission
Archived documents are retrievable from within the Zetadocs software. A re-submit feature allows the user to re-send an identical copy of the original - ACT! Integration
Users are able to send documents such as quotations and letters directly to Act! contacts from within Act! 2005 and Act! 2006 Copies of documents sent from within Act! can be automatically archived against the customer history. - Custom fields
Custom fields can be declared by the user, such as "quote number" and used to personalize their message during the document production process e.g. Quotation 1234 for Acme Ltd - Faxing and printing capability
As an option, business documents created using Zetadocs can be faxed and printed as well as emailed. Zetafax version 9.0 or later is required for faxing documents - PDF viewing and previewing
PDF files can now be viewed from within the reading pane and preview panes in the Zetadocs software. This gives users a what-you-see-is-what-you-get (WYSIWYG) preview of their PDF document prior to sending - Speed optimisations & other features
Several changes have been made to the Zetadocs PDF client to enhance its usability such as more embedded commands, faster printing process etc.
Zetadocs PDF Feature Details
- Rich user interface
Combine documents from multiple sources such as Microsoft Word and Excel into a single PDF using a WYSIWYG image of what your recipient will see - PDF creation
Create and send Adobe® Acrobat® compatible PDF documents from any application that prints and maintain document integrity by specifying PDF security features such as allow printing, content extraction and password protection - Document templates
Templates allow properties of document types to be specified, such as always add conditions of sale and company stationery for quotations. A template creation wizard makes it simple to create and share document templates among network users - Document automation
Print and send PDF files with a couple of mouse clicks saving time on document production. Combine with Microsoft Word's Mail Merge or other report writers to send PDF documents singly or in batches - Network-capable PDF
Deployed centrally, Zetadocs PDF supports document libraries where company stationery, documents and templates (rules for building documents) are accessible to all network users - Document distribution
Distribute documents by email, fax or to a network printer and specify delivery options such as email only, email and print, email and fax etc. - Document archiving
Automatically archive sent documents to a specific location, such as a network folder or to a customer record in a contact management or CRM system - Integration with other applications
Embedded commands API allows integration with existing software such as CRM and accounts packages to automate document production processes
About Equisys
Equisys produces software packages for document production and delivery, including the award winning Zetafax® network fax server and newly acclaimed Zetadocs® PDF software that creates and emails personalized PDF documents.
Our software products are designed for small and mid-market businesses, and for departmental use at multinational companies. They stand out from the competition by being simple to install and manage, reliable and great value - backed by outstanding service and support.
We have over 60,000 customers, in more than 100 countries, who are served through an international partner network of distributors, VARs, resellers and ISVs.
Our market leading fax server, Zetafax, speeds the flow of critical business documents by enabling users to send and receive faxes on their PCs. It integrates with ERP, CRM, accounting and other applications for automated faxing from those systems, providing auditable records of fax communications.
Zetadocs helps users work smarter by creating and emailing PDF documents, streamlining business processes to remove tedious manual procedures and help companies improve the service levels they offer.
Equisys was founded in 1987 and has offices in London, UK and Atlanta GA, USA.
Contact information:
Equisys plc Alison Wheeler Equisys House Tel + 44 (0)20 7203 4000 |
Equisys Inc Shannan Friedman 30,000 Mill Creek Avenue Tel: +1 (770) 772 7201 |